Your audit folder
This is exactly what the New Entrant Safety Audit asks for — assembled and kept current. When the notice comes, you're already done.
Proof your driver is in a random testing pool and passed a pre-employment test. The single most common thing new carriers get dinged for.
Confirmation your insurance company filed your coverage with the FMCSA. The audit checks that it’s active and at the right amount.
A folder for each driver: their license, medical card, driving record, and job application. It proves they're legally cleared to drive for you.
Your driver's hours behind the wheel for the past month, pulled from the e-log device. The audit makes sure nobody's driving past the legal limit.
A current commercial license and a valid DOT medical card. Both have to be unexpired on audit day.
Records showing your truck passed its yearly DOT inspection and that you keep up with maintenance.
The quick walk-around check a driver does before and after a trip, written down. You're just missing two days — add them and this is done.
Do this: Upload the two missing daily inspection reports (or snap a photo of the paper ones).
The official letter from the FMCSA granting your authority to operate. Proof you’re legit to haul.
A running log of any accidents (even if you've had none). The audit wants to see you're keeping the log, empty or not.
Only matters if you haul hazardous materials. You run general freight, so this one doesn't apply to you.
If your truck is leased, the audit wants the lease paperwork. We just need a copy of yours on file.
Do this: Upload your truck lease agreement (a phone photo of all pages works fine).